今天我們來繼續學習怎樣起草和修改信件。
Drafting: How To Do It
LETTER TO MR PERRY: DRAFTING
Now that you know what drafting is all about, you can draft the letter to Mr
Perry.
To do this, you need to have your plan with you so you can write according to
your plan. You also need a pen and paper.
Remember the two strategies when you draft:
LETTER TO MR PERRY
Use the information on this screen to draft a letter.
Situation:
Our customer, Mr Robert Perry, deposited a cheque through 'Quick Deposit'
into his Premier account. Unfortunately, the name on the cheque (the bearer's
name) was not exactly the same as the name on the account. The name on the
cheque was Mr Robert Pery (not Perry). As a result, the money was not credited
to Mr Perry's account.
Solution:
Mr Perry needs to ask the drawer to write another cheque, making sure the
name is exactly the same as on the account card. Then, the money can be
deposited into this account.
Account Details:
Name: Mr Perry
Address: Flat 3A, Bayshore Tower, Mary's Point, Vancouver
Account No.: 613 556556 888
Cheque No.: 60263
Payee Name: Mr R Pery
Name on Account Record: Mr R Perry
When you finish, write "First Draft" on the top margin of your letter. You'll
work on the draft later in this chapter and also in Chapters 4-6 and 8.
Revising: Why Do It
You've now completed your draft, and you're ready to move on to the next
stage of the Writing Process: Revise.
Why do you think revising is important?
Revising your writing transforms your unfinished draft into an effective
letter that gets results.
In fact, revising is so important that you often need to revise your writing
several times. This is the longest stage in the Writing Process.
To see why revising is important, look at the letter below. The writer has
forgotten to revise it. As you read the letter, think about the three questions
in the box on the right.
|
Dear Ms Green
PPS
I refer to your recent communication, and for your information please
be advised that the PPS details and application form were sent to you at
an earlier date.
Thank you for your kind attention.
Yours sincerely
Clever Man
Clever Man
Manager
Smart Branch |
Questions
What is the letter about
Not very clear - it could be about something (PPS?) that the writer has
sent
What does the writer want Ms Green to do
Also not clear - Ms Green could only guess.
If you were Ms Green, what would you do after reading the letter
|
|
What is the letter about
Not very clear - it could be about something (PPS?) that the writer has
sent
What does the writer want Ms Green to do
Also not clear - Ms Green could only guess.
If you were Ms Green, what would you do after reading the letter
You may need to call or write to the writer and ask for an
explanation. |
As you can see, the writer of the letter may need to send another letter to
explain. That is,
the letter does not get the intended results.
Revising: How To Do It
How can you revise your writing?
You've used strategies for all the other stages in the Writing Process. You
also can use a strategy for revising.
The strategy you can use for revising is very easy to remember. It's based on
the "5 Cs".
Strategy for Revising:
- Complete
- Cohesive
- Clear
- Concise
- Courteous
In fact, to ensure that your letter gets results, you need to revise your
letter 5 times. Each time you revise, you'll focus on one of the "5 Cs".
The strategy you can use to revise your writing is very systematic.
You start revising the whole document and then move on to smaller parts such
as paragraphs and sentences.
Whole paragraph is complete.
Paragraphs are cohesive.
Sentences are concise, courteous and clear.
下一次，我們將繼續討論怎樣將信件寫得更完整。
（來源：中國物流論壇 實習生江巍 英語點津 Annabel 編輯）
我要學習更多商務英語
