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The registration of exhibitions

(expo2010.cn)
Updated: 2009-04-14 15:47

Controlling not only the frequency and quality of exhibitions but, in particular, also the condition of participation for international participants is a continuous process carried out by the B.I.E. from the inception of a project to its close. There are three main steps an exhibition must follow in order to achieve the essential registration. Following the first formal nomination of a new project, which must specify the date of opening and closing, the theme and the legal status of the organising body, a BIE preliminary enquiry missioncarries out an on-the-spot assessment of the project. Led by a Vice President of the BIE, the enquiry team is able to request detailed information of a technical and financial nature to assist it and documentary evidence is examined.

This thorough research is the basis for a report, which is submitted to the Executive Committee for consideration and subsequently to the General Assembly for approval. If the project is successful in achieving support from these bodies, the Assembly will decide by secret balloton the "allocation of the date", that is the election of the candidate country which will host the next exhibition.

The third and final process is the registration of the exhibition on the basis of the formal review and acceptance of the General Regulations and Draft Participation Contract by the Assembly. The completion of the registration procedure (which may take three years) is marked by the awarding of the BIE flag.

This is also the point at which the Government may commence despatching invitations through diplomatic channels to other nations to participate in the event. Without registration, an exhibition cannot seek the support of the BIE Member States, which are in fact prohibited from participating in any event, which could violate the BIE Convention. Registration indicates the solemn acceptance by the host Government of its responsibility to apply and maintain the BIE’s rules.By this process, the future development of international exhibitions is protected and the interests of the member states maintained.

During an exhibition, the BIE maintains its control function through the College of Commissioners General who are the representatives of a participating Government at the exhibition and an elected Steering Committee, which maintains a close liaison not only with the exhibition organisers but with the BIE.